Hong Kong Registered Office Address Service | Company formation in Hong Kong

Hong Kong Registered Office Address Service

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All you need to know about
Registered Office Address Service for a Hong Kong company

Why do you need a registered office address for Hong Kong company?

According to Companies Ordinance of Hong Kong, each limited company must hold a registered address in Hong Kong. A Hong Kong company may maintain also another business address, but a registered one in Hong Kong is the obligatory requirement under law. 

The government needs a Hong Kong registered address of a company for official communication. 

If you do not plan to rent a real office in Hong Kong that is a really quite an expensive option, then you can not skip on a registered address service if you decide to set up a company in Hong Kong. 

A company that provides a Registered Office Address Service in Hong Kong must hold TCSP licensee.

Correspondence Address and Parcel Collection Services

The Hong Kong Government usually sends four letters to a Hong Kong limited company per year: 

  • The Statistics Department.
  • Three letters from the Inland Revenue Department. 

All of these letters have a timeframe to reply, and a late fee will incur if one does not respond before the deadline. Hence, it is essential to appoint a reliable and licensed Trust or Company Service Provider (TCSP) to register your business office address in Hong Kong.

Therefore, it is very important to have your address in a place where you can confidently receive these messages without loss.

Correspondence Address Service usually includes:

  • Collecting government, banks and commercial letters on behalf of the company.
  • Notifying clients and forwarding them copies of such letters.
  • Notify clients and forward parcels in time after collecting on behalf of the company.
    Phone Call Forwarding Service in Hong Kong

    It is a telephone service that redirects a call from your distant legal address to your mobile telephone number wherever you are located. This service allows you to use your legal address in Hong Kong and the local phone number as a full-fledged office.

    Can you change Registered Office Address of your company?

    You can change the registered office address at any time. 

    If your business address has been changed, you should notify the Business Registration Office in writing within 1 month of the change. In your notification, you should state your business registration number, business name, old and new business address and the date of change. Alternatively, you may furnish the details on the form IRC 3111A. You may be required to provide address proof like copy of tenancy agreement or recent utility bill for verification.

    You must also notify Hong Kong Companies Registry within 15 days. Failure to do so is an offense, and every responsible person of the Hong Kong company can be liable for a late fee of HK$1,000 per day.

      Co-working office space platform in Hong Kong

      It is also possible to use a  co-working platforms with A-grade business infrastructure equivalent to large multinational corporations, work with like-minded talents of startups, and manage your expenses by their fair use and pay-as-you-go system. This is a more expensive option rather than Registered Office Address, but you can have it as an option.

      Best locations for Registered Office Address in Hong Kong

      Most International Companies and Government Departments are located in Hong Kong Island. Central, Admiralty, Wan Chai, and Sheung Wan are the Central Business Districts. These areas are the most prestigious, convenient and most expensive reaching over HK$200 per square foot in 2019.

      You can also choose district some stations from the central area, but this will give your company entirely another image.

      If you target local clients, you may as well consider office space in the Kowloon area. Tsim Sha Tsui, Mongkok is also one of the busiest districts in Hong Kong, and it is an ideal place to rent an office.

      New Territories of Hong Kong are mostly used for a back office purpose.  Rent here is cheaper and office sizes larger. However, it will not be easy to employ good staff here who can speak fluent English, as this is rather poor and uneducated area. 

        Virtual Office Service Address

        Virtual Office Service means providing a local telephone number with receptionist handling and local collect fax.  Any call to your company for a local Hong Kong number will be answered and you will be notified accordingly.