According to the Hong Kong Companies Law (Cap. 622), a company name must be unique and meet certain requirements. Checking the company name before registration is a mandatory step to minimize the risk of government registration refusal and loss of the paid state duty.

We inform you about the required documents for company registration within the framework of your project, we check the presented documents for compliance with the requirements Companies Registry of Hong Kong, check the completeness of the information specified in the questionnaires.

We hold a short meeting (online or offline) with shareholders (as case may be with directors, UBOs) of the company in order to confirm the identity as per the requirements of the Companies Registry.

As a Hong Kong licensed Corporate Secretary, we certify a copy of the identity documents for company registration with the Hong Kong Companies Registry.

We also provide translation of the identity documents required to comply with the procedure for establishing a company.

We form the required constituent documents of your company and, on the basis of all the prepared data, we carry out the state registration of a legal entity in the Register of Companies of Hong Kong.

When submitting documents to the Hong Kong Companies Registry, a state fee is paid at the same time and a notice is generated by the Hong Kong Government Revenue Department for the purpose of business registration of the company in Hong Kong.

The following exhaustive set of company documents is generated by Hong Kong Companies Registry and Inland Revenue Department after the company is registered:

• Certificate of Incorporation;
• NNCI registration form;
• Memorandum and Articles of Association;
• Business Registration Certificate.

In addition, the company is required to issue a Share Certificate, which is signed by the director of the company.

In order to comply with the requirements of the Hong Kong Companies Ordinance, we prepare the required post-registration documents. Namely:

• the first resolution of the company establishing and appointing a director;
• consent of the director to the appointment;
• significant controllers register (SCR);
• register of members;
• register of directors;
• register of secretaries;
• register of designated representatives.

A share certificate is a document issued by a company to its shareholders confirming their ownership of the company.

If you own shares in a Hong Kong company, you must obtain a share certificate with all the details of your shares.

A share certificate usually includes the following information:

• full name of the issuing company;
• name of the shareholder and address;
• information on the number of shares held;
• information about the amount of share capitals;
• classes or type of shares;
• share certificate number.

The share certificate may include various other information.

A share certificate is issued by a company and signed by the director of the company (or directors).

The share certificate does not have a clearly defined form and can be issued in any form. Once signed by the director, the certificate may be transferred to the shareholders.

A Corporate Secretary is a mandatory requirement of the Hong Kong Companies Law (Chapter 622) for the registration and further functioning of your legal entity. The secretary acts as a link between your organization and government agencies.

In the first year of existence, your secretary performs the following functions:

• registers a company;
• pays the state duty upon registration of a legal entity;
• pays the business registration fee;
• maintains a register of beneficial owners (under chapter 622 of the Companies Act);
• notifies you about reporting dates such as renewal of business registration with the Department of Internal Revenue, filing of the annual registration form NAR1 and other;
• receives notifications from government agencies at the registered address and informs you about such event (statistical authorities, labor department, internal revenue department, Company Registry);
• is the official point of contact for Hong Kong government agencies throughout the year;
• prepares resolutions and decisions (if necessary);
• provides a registered address;
• acts as your secretary.

Starting from the second year, the functionality of your Secretary consists of the following:

• payment of state duty upon renewal of business registration;
• payment of state duty upon submission of the annual return;
• notices about company’s reporting dates (renewal of business registration with the Inland Revenue Department, filing of the annual return NAR1 with the Hong Kong Companies Registry, filing of income tax returns with the Inland Revenue Department and preparation of annual financial statements);
• preparation and submission of the NAR1 reporting form;
• maintaining a register of significant controllers;
• notify of the timing of shareholders’ meetings;
• receives notifications from government agencies at the registered address and informs the company (statistical authorities, labor department, internal revenue department);
• prepares resolutions and decisions (if necessary);

is the official point of contact for Hong Kong government agencies throughout the year.

Under section 658 of the Companies Ordinance, every company in Hong Kong is required to have a registered address in Hong Kong. This address serves as the official place of communication between the Hong Kong government agencies and your company, where notifications, requests, requirements and other documents from government officials come.

Considering that the response time for such requests ranges from 7 to 30 days, it is extremely important to respond in a timely manner.

At the same time, the company is not required to actually be located at the registration address in Hong Kong and may actually be present in another country or countries.

The company must keep a valid business registration certificate, as well as a significant controllers register at the registered address in Hong Kong.

It is important to note that the provision of registered addresses is possible only by specialized organizations. Among them are corporate secretaries licensed by the Hong Kong Companies Registry.

We provide you with a registered address in the business center Woon Lee Commercial Building in one of the most tourist and also business areas in Hong Kong Tsim Sha Tsui, Kowloon (within walking distance from the main observation deck of Victoria harbor).

Every company in Hong Kong is required to appoint at least one representative to assist the Hong Kong government authorities with regard to the register of controlling persons.

The appointed representative of the company may be a shareholder, director or other employee of the company who is an individual and resides in Hong Kong, or, alternatively, it may be a corporate secretary licensed by the Hong Kong Companies Registry.

We receive all requests from Hong Kong government agencies at the place of registration of your company, promptly process them and notify authorized persons of the company. As a rule, the following requests come to the registered address:

• from statistical authorities (Quarterly Survey of Employment and Vacancies) – the Department of Census and Statistics conducts a quarterly survey of employment and vacancies in enterprises of various industries to compile statistics reflecting the latest situation in the labor market;
• from the Department of Labor (IR56A Employer Return) – an employer’s report, which is an annual form that indicates what your employees receive in the form of wages and benefits;
• from the Department of Internal Revenue:
  • The Business Registration Certificate (BRC) is a document issued by the Hong Kong Inland Revenue Department that contains company details and is one of the basic requirements for doing business in Hong Kong.
  • Annual tax return (Profit Tax Return) – income tax returns are issued once a year to companies for income tax purposes. The company is obliged to fill out a declaration, attach audited financial statements as confirmation of the data.

• from the Hong Kong Companies Registry – an annual report on updating the company’s information in the Hong Kong Companies Registry (Annual Return);
• from other government bodies such as courts, copyright department, migration department, licensing departments and others.

It is extremely important to receive such notifications and respond within the stipulated time.

If you miss, for example, receiving your Income Tax Return and do not file it on time, the Department of Internal Revenue will issue a warning, which is also sent to the registered address of the company in Hong Kong, and after it will submit materials to the court for imposition of a fine.

We will notify you of the following important events in a timely manner:

1) The anniversary date of your company.

The anniversary date of a company in Hong Kong is associated with the following tasks.

• filing Annual Return on updating the company’s information in the Hong Kong Companies Registry. The company is required to submit its Annual Return to the Registrar of Companies within 42 days of your company’s anniversary date, so it is important to keep track of this date. Being late may result in a fine of up to HK$3,480.
• Business Registration Certificate (BRC), which must be renewed within 1 month. Being late may result in a fine of up to HK$300. In addition, all operations and transactions of a company with an invalid business registration certificate may be challenged in court as insolvent. Therefore, it is important to control this date

2) The end date of the company’s financial year.

• The end of a company’s financial year affects the filing date of an income tax return with the Inland Revenue Department (IRD). The first financial year of a company in Hong Kong lasts up to 18 months after the registration of the company. Missing this deadline when filing a tax return entails a fine of 1,200 to 10,000 Hong Kong dollars. And in case of tax evasion, up to criminal liability, in addition to serious fines and penalties.
• The date of the end of the company’s financial year is also important for the purpose of holding the annual general meeting of shareholders, which is held within 9 months from the date of the end of the financial year.

3) The date the change was made to company documents.

• If the authorized persons of the company change their passport, address, last name or first name, then this must be reported to the Registrar of Companies within 15 days from the date of the change. It is also necessary to report on the change of directors or on the resignation of the director of the company within 15 days. In addition, make adjustments to the Significant Controllers Register.

Any change in company address must also be reported to the Registrar of Companies within 15 days and to the IRD within one month.

We store your company documents in secure cloud storage and provide you with a link where you can always and at any time download them for business needs.

In accordance with the AML legislation of Hong Kong and the recommendations of the Money Service Operators, we prepare and submit an application for opening an account for your company.

The number of payment systems in which we prepare and submit an application:

• Complete package – in 1 (one) Money Service Operator of your choice.
• Premium package – in 3 (three) Money Service Operators of your choice.
• Business Professional package – in 5 (five) Money Service Operator of your choice.

Initially we do the following:

• we carry out due diligence of contracts or other materials documenting your planned activity;
• we analyze documents confirming the sources of funds of the beneficiaries for legality and validity;
• we check counterparties for incoming and outgoing payments for compliance with the internal rules of money service operators;
• we check the geography of your planned payments for the transactional possibilities of money service operators;
• we help to formulate clearly a business evidence explanation for opening an account in Hong Kong;
• we form a complete and understandable picture of your business for the compliance;
• We give practical recommendations on the company’s website.

This kind of approach maximizes the chance of opening a company account.

In case, having applied to Money Service Operators that we recommend, we receive a refusal in all of them (this is very unlikely, but in certain cases may be due to various requirements of Money Service Operators and restrictions on the types of activities, the profile of shareholders, the geography of payments, etc.).

Then, we will additionally and free of charge apply to 3 more Money Service Operators within the Premium package or to 5 more Money Service Operators within the Business professional package to solve the issue of the account opening.

Our task is to provide your company with a reliable bank account, and we methodically achieve it with the guarantees that we are in our power to provide.

Any Money Service Operators charge are not included in the price of packeges.

Every newly established Hong Kong company must notify the Inland Revenue Department of its business activities within one month from the date of commencement. The information to be provided includes the nature of the business, description, address and the date on which the business actually commenced. This information must be provided in writing using Form IRBR200.

Failure to provide the notification is subject to a fine of 5,000 HKD and additional restrictions.

Upon notification, the Inland Revenue will issue a new certificate of business registration, which will specify your company’s business activity.

If you need to make any change in company, we are here to help you with a corporate procedure:

• name change;
• change of director;
• change of particulars of director;
• change of particulars of shareholder;
• registered address change.

Corporate changes option conditions: 

• Premium package – 1 (one) corporate change is provided to choose from during
• Business Professional package – any number of corporate changes during the year is provided.

We prepare and submit an application for opening an account in one of the banks of your choice. If approved, we help guide the process.

The number of banks in which we provide assistance to open account: 

• Premium package – in 1 (one) traditional bank.
• Business professional package – in 3 (three) traditional banks.

Initially we do the following:

• we carry out due diligence of contracts or other materials documenting your planned activity;
• we analyze documents confirming the sources of funds of the beneficiaries for legality and validity;
• we check counterparties for incoming and outgoing payments for compliance with the internal rules of banks;
• we check the geography of your planned payments for the transactional capabilities of banks;
• we help to form a business case for opening an account in Hong Kong;
• we form a complete and understandable picture of your business for the compliance of the bank department;
• We give recommendations on the company’s website.

This approach maximizes the chance of opening a company account.

Important: the cost of preparing and legalizing documents, notarial or legal translation of a document, tax registration in another country is not included in the cost of services. Any bank charges are not included in the price of packege

In case, having applied to traditional banks that we recommend, we receive a refusal in all of them (this is very unlikely, but in certain cases may be due to various requirements of banks and restrictions on the types of activities, the profile of shareholders, the geography of payments, etc.).

Then, we will additionally and free of charge apply to 3 more traditional banks of your choice to solve the issue of the account opening.

Our task is to provide your company with a reliable bank account, and we methodically achieve it with the guarantees that are in our power to provide.